The BoardMaps SolutionThere is no one size fits all approach for board and executive meetings. Different types of organizations have different structures, make different types of decisions, need different materials and have different governance needs.
BoardMaps has the flexibility to match any organizations - no matter the size, structure or type. Here are a few of the different decision management solutions implemented with BoardMaps.
How BoardMaps Makes the Decision Process More Effective
To achieve its goals, an organization must deal with many strategic and tactical matters. However, with the multitude of issues we must address daily, we often focus on the newest concerns, neglecting older but still important matters and failing to follow up on their execution. BoardMaps will not let matters fall through the cracks – the solution enables efficient meetings, drives coordinated decisions on matters, creates action items and monitors and controls their implementation.
BoardMaps ensures the follow up on a matter throughout its lifecycle – from the moment it is brought up until it is implemented and resolved so your goals turn into results.
- A matter can be brought up in an e-mail, then included in a meeting agenda via corporate document management system.
- Meetings are planned in a corporate calendar and via e-mails or perhaps done with the help of a telephone, pen and a sheet of paper!
- Meeting minutes are noted down manually and are approved via e-mail in a few days.
- And perhaps most problematic, the decision makers are usually separated from those implementing the decisions and so are unable to follow the ongoing execution and can therefore not make timely adjustments when needed.
- Users create Matters to organize and securely share information related to important issues.
- They set up Meetings where teams make and document decisions through active discussion in person or remotely.
- Resulting Action Points are then assigned owners so that the team can monitor the status of implemented and pending actions.
A Diagram of Matter Circulation
agenda Meeting Resolution
The key element is a Matter.
A new matter is proposed and included in a meeting agenda
A meeting is conducted to discuss agenda items.
As a result of discussion, meeting minutes are generated and action items are assigned. Once they are implemented, the matter is considered resolved. It can be closed.
agenda Meeting Resolution
With BoardMaps, you connect strategic planning to ongoing activities through:
- Focus - keeping priority matters on the agenda until they are fully resolved
- Participation - providing a common platform for members to discuss issues and make decisions
- Perfection - transforming agenda items into action points and monitoring progress
- Retention - preserving the history of each matter and the context of decisions and actions