Until recently, the information system used by corporate management bodies of PJSCo ‘TransFin-M’ functioned not as a single entity but as a set of separate elements not connected to each other. This disjointed system failed to provide quality information on time to members of management teams.
BoardMaps was selected as the partner in addressing this issue. BoardMaps offered an comprehensive solution to the problem – software and a team of competent specialists to implement the product, provide technical support and conduct user training.
BoardMaps is a unique software solution that enables collaboration of members of management teams, functional and project teams to discuss issues, take decisions and implement them. The system is based on the concept of Matter Circulation™ – a matter goes through various stages during its lifecycle – from the moment it is raised and discussed at a meeting until it is implemented and resolved.
The BoardMaps implementation resulted in centralization and standardization of all corporate services. It enabled shared remote access to materials, tasks, action items and other data. Applications for iPad and web-browser make it possible for corporate managers to access information from anywhere in the world.
T+ in a relatively short time transformed from a small investment company into a large holding thus requiring intensive expansion and development of all business processes. To improve organizing the meetings of the Board of Directors and Management Committee it was decided to automate accessing materials and enable conducting meetings remotely.
The automation project was contracted to BoardMaps because of its substantial experience in implementing such projects.
The BoardMaps system is a unique patented IT-solution developed specifically for automating corporate management processes. Flexibiliy from a large number of customizable settings ensure that all nuances of existing corporate processes are taken into consideration, so that the system meets the demands of board members as well as corporate secretaries.
One more reason for choosing BoardMaps is that the product implementation –customizing according to the structure of the Board of Directors and Management Committee, user training and acceptance testing – takes less than a month.
Since September 2015, PJSC «T PLUS» has employed BoardMaps for organizing and conducting meetings of the Board of Directors and Management Committee. Implementation was completed by the target date and took less than a month from the signing of the contract.
The most demanded functionality of the system included:
- Offline access to the up-to-date meeting materials regardless of the actual location – at home or while travelling;
- Multilanguage support – the interface and materials duplicated in English ensure comfortable work for internation independent directors;
- Ability to vote remotely and in absentia saveing meeting participant time.